• • The General Assembly shall be validly convened by the attendance of the majority of its members, and it shall issue its resolutions by the majority of the members present, unless a certain majority is so required. Each member shall have one vote, and in case of equality of votes, the side to which the president belongs shall overrule the other, however the Secretary General shall act as a rapporteur for the General Assembly.

• • The Secretary General shall consult with the members of the Union at least two months prior to inviting them to ordinary sessions, and at least one month in case of holding an extraordinary sessions.

1. Setting the plans and the programs of the Union.
2. Deciding upon membership applications.
3. Deciding upon membership termination or suspension.
4. Approving the internal and the financial regimes of the Union, as well as the Staff Regulations of the Secretariat General, and determining staff remuneration when necessary.
5. Setting the agenda for the upcoming session of the Union.
6. Ratifying the final account for the past two years, and approving the general budget of the Union for the upcoming two years, considering that this budget shall be allocated to each year pursuant to an Executive Bureau resolution.
7. Determining the means for reinforcing and promoting cooperation among the members of the Union on the one hand, and between the Union and counterpart international and regional entities on the other hand.
8. Endorsing the report prepared by the President of the Union concerning its different activities, and the financial report prepared by the Secretary General.
9. Ratifying the agreements concluded by the Union, relevant to its purposes, with regional and international entities.
10. Deciding upon the membership of the Union with a majority vote of attending members.
11. Appointing an auditor upon a proposal from the Executive Bureau.
12. Discussing other issues as submitted by the Executive Bureau.

• The Executive Bureau convenes at least once a year at the headquarters of the Union or in a country to which any member belongs, upon either an invitation from its President or a proposal of one of the members after the majority’s approval.

• For meetings of the Executive Bureau to be valid, the majority of its members shall attend, and its decisions are taken by the majority of members present.

The Executive Bureau shall perform the following functions:

• Executing the resolutions of the General Assembly.
• Preparing a draft agenda for the General Assembly and proposing the topic of the Union’s scientific forum upon receiving the suggestions of its members.
• Examining the draft general budget and submitting it to the General Assembly for approval and accepting endowments and bequests in accordance with the purposes of the Union.
• Examining draft resolutions and recommendations.
• Proposing the appointment of a financial auditor for the Union and presenting him or her to the General Assembly.
• Preparing and organizing conferences and determining the topics to be presented therein, and their dates and venues upon what the General Assembly decides.
• Submitting a report to the General Assembly at the beginning of its session including a statement on the Union’s Activities throughout the past two years, the achieved goals and such suggestions as to how to develop its activity.
• Endorsing the final account of each fiscal year and presenting it to the General Assembly at its first meeting for approval.

• The Secretariat General is the administrative body of the Union:

  • The functions of the Secretariat General shall be assumed by a Secretary General who shall be elected –for a period of four years- by a majority vote of members present of the General Assembly.

  When necessary, the General Assembly may appoint an assistant to the Secretary General who may be delegated some of his powers.

  • The Secretary General shall submit a report on the work of the Secretariat General to the Executive Bureau at its periodic meetings.
  • The preparatory works of General Assembly sessions shall be undertaken by the host member of the Union, which also shall bear the expenses thereof, in full coordination with the Secretariat General of the Union.
  • The Council of State of Egypt, as belonging to the headquarters State, shall assume all administrative costs of the Union.
• The Secretariat General shall assume the following functions:
  • Executing the resolutions of the General Assembly and the Executive Bureau.
  • Acting as a secretary to the meetings of the General Assembly and the Executive Bureau, and drafting the minutes and the agenda of each meeting.
  • Preparing items to be submitted to the Executive Bureau and the General Assembly as well as relevant documents and reports.
  • Archiving documents.
  • Managing the financial and administrative affairs of the Union.
  • Communicating invitations, resolutions and recommendations of the Union to its members and guest institutions.
  • Overseeing the printing process of the Union’s studies, research, journals, bulletins and periodicals and following up with the distribution thereof.
  • Supervising and updating the website of the Union.

  In addition to the tasks assigned by the General Assembly or the President of the Union.